Gudelines for Travel, Hotel, and Meal Support

Travel

Travel support (Preapproval only by your Chapter President. People in the Seattle metropolitan are not qualified.)
    • Reimbursement for your travel is provided up to the maximum amount based on a one-way Google map distance from your home address to the NWRC venue, as shown below:
      One-way distance
      For up to $400
      Less than 100 miles
      Maximum $30
      100-299 miles
      Maximum $100
      300-749 miles
      Maximum $150
      750-1,499 miles
      Maximum $200
      1,500-1,999 miles
      Maximum $250
      2,000-2,499 miles
      Maximum $300
      More than 2,500 miles
      Maximum $400
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  • Reimbursement for driving a personal vehicle is calculated at $0.50 per mile one way up to the maximum amount indicated in the table above.
  • The reimbursement includes all travel costs (except for hotel lodging and meals), such as airfare, baggage fees, parking, subway, shuttle, taxi, Uber/Lyft, rental car, toll, personal vehicle, etc. Other expenses, such as hotel tips, will NOT be reimbursed.
  • Not eligible if you receive travel reimbursement from any institution.
  • Documented proof of travel is required.
  • Reimbursement requests must be submitted by December 14, 2022. (The travel reimbursement form will be available on the web right after NWRC 2022.)
  • Not eligible for Seattle chapter members.

Hotel

Hotel support (Preapproval only by your Chapter President. People in the Seattle metropolitan are not qualified.)
    • Friday and Saturday, two nights (shared with 1 participant)
    • Participants may pay half of the room cost (plus taxes and fees)/night to use the room alone

Meal

Partial meal support (Preapproval only by your Chapter President)
    • As long as the budget is allowed, we will try to minimize your meal support. However, we may expect some pay.
    • Three (3 – breakfast, lunch, dinner) meals on Saturday, November 12, 2022
    • One (1 – breakfast) meal on Saturday, November 13, 2022